In many ways, your average office hasn’t changed much in the last fifty years. Although there is certainly more technology present, such as computers and server banks, there are still desks, chairs, mountains of paper, and an inability to become paper-free. What has, thankfully, evolved is the political and social elements.
Unfortunately, despite advancements in digital technology, the reliance on paper doesn’t seem to be going anywhere. That means offices need secure filing systems, ways to dispose of documents, and the best options to create presentations. A surprising number of businesses still rate a physical presentation higher than a digital one.
That’s the reason that most offices invest in the best binding equipment possible. But, that may still leave you wondering why an office would want to do their own binding. After all, there are plenty of businesses that specialize in these types of documents.
The classic comb binding machine consists of spikes and a large lever. You simply punch the relevant holes in your paperwork, slide a comb binder onto the spikes, and put the punched paper on top. Then, pull the lever down and the comb will be threaded through, creating a stylish presentation document.
There are several reasons why corporate offices prefer to have a comb binding machine and do this themselves:
Cost
When you run a business everything is bout the cost. Comb binding machines are inexpensive and easy to use. There are very few scenarios where it is more cost-effective to enlist the services of a professional binding company.
Staff at the corporate office can be quickly trained to use the machine and can create documents while they are already being paid. It makes the cost of producing booklets almost zero.
Speed
If you need something bound and you have your own binding machine then it can be done in minutes. This isn’t possible if you use an outside service. You’ll have to check if they can do it and take or send the paperwork to them, before they can create the bound copy or copies and get them back to you.
That’s significantly slower than asking a member of staff to bind a document and having it back in a few minutes.
Convenience
The simple truth is that it’s convenient to have a binding machine in the office. It can be used at any time of the day or night and it even makes it possible to produce lots of presentations at short notice. All you need is a trained member of staff prepared to complete the process.
Don’t forget, although there are many ways to create a stylish and professional presentation. The comb binding machine remains one of the best options because it is fast, easy to use, and readily available.
In short, if you’re in a bind and need presentations fast, the binding machine will get you what you need. Of course, you’ll have to consider the number of sheets you usually bind together, this will make it easier to acquire the right size binder.
